Since its first launch almost 15 years ago, Google Fax service has grown to become the preferred free service in the world. And it is not just individuals who use it for personal purposes, it is used by organizations across the globe to communicate with their clients.
In this article, we are going to discuss Google Fax free Online services and how to use them to increase productivity in your work.
As you know, more than a billion people use Gmail for personal or business matters, as well as online faxing. They have continued to update their service but adding on features such as Google Drive for storage, calendar, photo, and even document management and editing.
As you know, it was almost impossible to send anything but emails from your computer till a few years ago. Email accounts came with a limited amount of storage, which meant sometimes you could not receive messages when your inbox was full. But Google announced a new webmail service in 2004, Gmail, that eliminated all those problems for us.
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Google Fax Free
In current digital time, sitting in front of your computer connects you to a world of resources, within a snap of a few clicks.
However, Gmail is not planning to implement a service to fax from your inbox directly as they have stated on their support page. Although Google voice offers a great communication solution, it also does not provide a faxing feature and Google has not expressed plans on implementing one soon.
Luckily there is a way to send a fax from Gmail by using a third-party solution known as email faxing which can be easily integrated with Google.
These services provide you with a virtual test fax number and digitally converts all your incoming and outgoing faxes through Gmail and eliminating the requirement of a faxing machine while saving your time and money.
As you know that Google doesn’t support the fax service directly, you can easily incorporate Gmail through an online fax service without the need for a machine or dedicated line.
You can replace your fax machine with an email fax panel that will bring a major improvement in the communication for your organization and will become cost effective for you.
Gmail fax does not require lengthy setups and you don’t need to purchase extra hardware or install complex cables. In fact, after reading this lucid tutorial, you should be able to send your first fax within the next few minutes, making it easy to transition towards Gmail fax.
In this article, you will learn how to send your first fax from Gmail in just a few steps. This detailed guide is extremely easy to understand. If you have ever sent an email, then you will realize the method is almost very similar.
Choosing the Best Online Fax Service
In order to begin sending fax online using your email, you need to have a good email fax service. A service will link virtual fax connection to your Gmail ID, that will allow you to send and receive faxes without changing your email interface.
It will also provide you a domain that you have to add to the recipient’s number when composing email fax.
The online fax services carry their own powerful fax servers which work smoothly with Fax Over IP. They can convert digital files into a fax signal in just a few seconds.
In order to begin using the online fax service, it is important for you to sign up for the monthly plan as per your requirement. The most basic plan offers you to send an approx of 300 pages every month and these plans generally begin from $5.
Considering that you won’t need any extra equipment, this is an affordable solution for small businesses as well as individuals.
There are some online services like RingCentral and eFax that gives you the opportunity of creating a free account up to 30 days of free access to their service. You will have access to all their features and it is a great way to learn how to fax over Gmail and try out their service before choosing a plan.
Another option is using different websites that let you send a limited amount of fax pages at no cost. You cannot do this from your Gmail account and instead, it can be done directly from the website. If you need to send more fax pages, there is a price and it is usually more expensive then using a monthly a form email fax provider.
While these websites do the same work, they do mention that your fax may not be delivered. Additionally, there are no security features, so it is best to use only if you are going to fax documents that don’t contain confidential information.
Learn about How to send Secure fax using Confidential fax cover sheet.
Step to Step Guide to send a fax from Gmail
You don’t have to worry about when you are planning to send your important fax through Gmail by using Google Fax Online.
The whole process includes just a few modifications:
- Or You can Use fax template.
You can follow these steps without having to commit to a monthly plan by using a free trial account. These are delivered at no cost to you and will permit you to explore all the features of the Gmail fax service with no strings attached.
Step 1. Compose a new Message
In Gmail, create a new email message by clicking on the compose button.
Step 2 Enter the Recipient Number
Now you need to enter the recipient fax number on the TO field of your email. Once you are finished by entering your number, you have to add @ along with the domain of your fax service. It should look similar to firstname.lastname@example.org
For example, if you want to send fax to the number 1-343-777-5555 using an eFax, this is what needs to be typed on the To field: email@example.com
Step 3 Add a Cover Page
If you want to add a cover page, use the Subject filed or the message body. Adding the cover page is an optional feature and not necessary to fill. You can change your cover page anytime you want.
Step 4 Attached Documents to be faxed
Document attaching in your online fax is the same way as you add in your email. Check with your provider to know about the formats you can use for your documents. Generally, almost all kind of files is supported in the fax.
Step 5 Include Message for Cover Page
This is the main body where you are going to write your message that you want to send.
Step 6 Proofread and Send
Click on the send button and your document will be sent for conversion, then forwarded to the receiver’s fax machine. It will not take much time to complete the transmission. You will get a confirmation message on Gmail with all the details of your fax.
If you get a notification of an error, fax services will re-send it multiple times to ensure your fax reaches its destination.
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Sending and Receiving Fax with Google Voice
There are multiple ways by which you can connect your telephone line with Google Voice, but the fax machine will not work in this manner. Even if this works, the service will not be reliable and effective.
But still, there is some hack that can be used to send the fax through Google Voice.
What will be your requirements
Google Voice account along with a phone number
- Connect the Landline Telephone with the USB adapter to your computer: It is important to implement the steps with the USB adapter that you are connecting with computer. When the connection gets established, it will permit the landline telephone to be connected to the computer. Then follow the instructions for your specific USB adapter.
- Check and test your landline connection: When you connect the USB adapter with the landline, it is important to test your connection. You can connect a landline phone with the USB adapter and need to make sure that you can send and receive phone calls with the Google Voice and the connected landline telephone.
- Try it Out first: Send a test fax to someone with a fax machine.
- Update setting on the fax machine: If the fax machine is not working, we will adjust the setting on the machine to make the signal easier to understand through the VoIP service.
- Try it again: If the test machine is not working, make sure to return baud rate and ECM to their original settings.
Also, Need To get 41 Free Printable Fax Cover Sheet Template.
Although there are no direct services from Google to transmit faxes, using online fax service is the best option for those people who want to mix faxing with their Gmail account. Same goes for Google Voice service for the Google voice fax
According to Google Voice, a fax machine cannot operate through Google Voice. However, it is possible that you can add your landline phone with your Google Voice, the issue with the fax machine is that the fax signal is not compatible with VoIP phone service. But we have discussed above hack to send fax from Google Voice and it works.
We hope that you have not got a detailed idea on how to use free google fax service and now can send your fax with the help of google voice fax. If you still have any queries regarding the process of google fax from Gmail, you can ask us anytime.
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